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Council Meeting Minutes - May

 

 

 

The Minutes of the Annual Meeting of Bolney Parish Council held on Tuesday 18th May 2010

 

PRESENT:

Mr E Hazel (Chairman) (EH)                      Mr F White (FW)                                 Mrs A Moir (AM)                                                               

Mrs J Dennis (JD)                                       Mr D Williams (DW)                           Ms B Sands (BS)

Mr A Smith (AS)                                         Mr T Steer (TS)                                  

 

Mrs D Thomas (Clerk) (DT)

Mr P Griffiths (WSCC) (PG)

 

Questions/Comments from Members of the Public

There were none.

 

1.    Election of Chairman and consider election of Vice Chairman

EH agreed to stand again as Chairman.  All in agreement

FW agreed to stand again as Vice Chairman.   All in agreement

 

2.    Apologies for Absence

Mrs S Seward (SS).

 

3.    Appointment to committees, focus groups and interests

               Finance Committee:                              DT, EH, JD, FW.

              Planning:                                                 All councillors led by DW

Communication/Action Plan:                 FW, BS

Roads and Highways:                             DW, TS

Footpaths:                                               FW

Housing and Development Land:          AM and DW, BS

Emergency Plan:                                    TS

MSALC:                                                 EH, DW

Rawson Institute:                                   TS

Village Society:                                      AM

Police Liaison:                                        FW

SALC:                                                     EH and DT

Bolney School Travel Committee:        FW

 

              Internal Auditor:                                    Mr Peter Freer-Ash

 

4.    Report from County and District Councillors

County Councillor

PG provided the attached report.  He recorded thanks to the Parish Council for endurance on the fingerpost issue and for support of CLC meetings.

 

Questions and comments:

1.      EH thanked PG for help with obtaining the original CLC grant for fingerposts.

2.      JD asked if the resurfacing work on pot holes was being done with hot fill or cold fill.  It is currently still being cold-filled.  PG will follow up to make sure holes are filled correctly.

3.      JD asked about the impact on the budget due to the change in government.  PG advised not in this financial year.  The implications were discussed.

4.      FW advised that he had attended a youth centre review at Horsham on 13th May which had been appallingly run and several people had left.  PG thanked him for his feedback.

 

District Councillor

In the absence of Sue Seward, no report was available.

 

5.    Minutes of the last meeting

       It was agreed by all that the Minutes of the meeting held on 20th April 2010 be approved and signed by the chairman.

 

 

6.    Declarations of interest

       There were none.

 

7.    Finance

7.1  Agree the previously circulated list of accounts for payment

       The list of accounts for May was agreed by all and signed by the chairman.

 

8.    Receive a report from the roads and highways focus group

       DW gave an update on the current situation with pot holes.  WSCC have undertaken to do the repairs.

      

9.    Receive a report from the communications and action plan focus group

FW advised that the Open Doors sessions are now operating on the fourth Wednesday each month.  The next session will be on 26th May.  New posters have been put up to advertise the dates.  The focus group will also look at other sources for getting information to parishioners, such as a newsletter.

      

10.  Receive a report from the housing and development land focus group 

       AM advised that the Housing Survey report is still being finalised with AiRS.

 

11.   Receive an update on the Pavilion and Cafe

       JD provided the attached report.

 

12.  Update on the re-launch of the neighbourhood panel, police and recent crimes in the area

FW advised that the local police are re-launching the neighbourhood panel which was previously held at the Burgess Hill Police station.  The next meeting will be at 10.30am on Saturday 31st July at the Rawson Hall and residents are encouraged to attend to raise issues of concern.

The police will be holding local surgeries aswell.

There has recently been a large burglary of horse tack in Bolney and tyre slashings have started again in The Street. Parishioners should report any problems to the police.

 

13.  Update on the mobile library service

       AM advised that she had attended a consultation meeting in Cowfold.  This was a workshop on proposals to increase the use of the mobile library service such as stops in the evening and on Saturdays.  It was agreed that current usage in Bolney for the playgroup and elderly was sufficient.  The County Council are looking to make savings of over £1 million in the library service, part of which is to reduce to two mobile vans from the current three.  It is thought that the service in Bolney won’t be affected.

 

14.  Date of next meeting

       Tuesday 15th June 2010

 

There being no other business the meeting closed at 10.15pm

 

 

Signed:……………………………………………………………….  CHAIRMAN

 

Date:………………………………………………………………

 

 

 

 

BOLNEY PARISH COUNCIL

 

The Minutes of the Annual Assembly of Bolney Parish Council held on Tuesday 18th May 2010

 

PRESENT:

Mr E Hazel (Chairman) (EH)       Mr F White (FW)              Mrs A Moir (AM)                                                      Ms B Sands (BS)

Mrs J Dennis (JD)                         Mr D Williams (DW)        Mr A Smith (AS)         Mr T Steer (TS)

Mrs D Thomas (Clerk) (DT)

15 members of the public

 

WELCOME:  EH opened the Annual Assembly by welcoming the public.

 

CHAIRMAN’S REPORT for 2009-2010

EH presented his report, a copy of which is filed with these minutes.

 

EH then took questions from the floor:  

 

1.     Keith Mayer asked about funding for the new village hall.  EH explained that all funding options must be investigated by the Rawson Hall Management Committee (RHMC) before any approach is made to the Parish.  Any further questions regarding grants should be directed to the RHMC.

2.     Keith Mayer mentioned problems with potholes.  EH advised that the Highways Focus Group had carried out a report on all roads in the Parish that had been forwarded to WSCC.

3.     Barry Evans enquired about the Parish Council taking over the lease for the Pavilion.  EH advised that any considerations for the Pavilion depend on the view of MSDC with regard to the new village hall proposal. There are also other considerations such as the legal requirement for DDA compliance that will need to be addressed regardless of whether MSDC continue to maintain it or the Parish Council take on a lease arrangement.

4.     Charlie Batchelor enquired about the costs to the Parish Council from supporting the Pavilion Cafι.  EH confirmed what the pavilion rent includes and confirmed the discussions between the Parish Council and MSDC to try and reduce the cost to the Council. He confirmed that the Parish Council have agreed to underwrite a maximum of £2,000 but that so far no costs have yet been incurred.

5.     Dee Gardner commented that the Cafι does not serve the whole Parish and that there is concern about how it is being managed and operated.

6.     Martin Wood asked why the funding is being provided.  FW explained that the Parish Council was approached to underwrite the start up costs of the cafι as a community initiative.  Feedback from the community showed that the concept has community value. 

7.     Martin Wood asked if it was possible to have evening or weekend Open Door Sessions.  BS explained that they were set up for people who did not want to, or could not attend the evening council meetings. It is possible to also speak to a councillor informally at any time.  Contact details are on the website or through the clerk.

8.     Paul Spain suggested having an informal half hour for parishioners to speak to Councillors before the Council meeting.  EH advised that Councillors are generally available for this.

9.     Paul Spain asked about the planning permission for the Village Hall that is due to expire in August.  It was explained that they can re-apply to extend this for a further three years.

10.  Hazel Holmes talked about getting information to Parishioners who do not have access to the internet or receive the parish magazine.  It was suggested that a newsletter would be a good idea if there was someone willing to write it and the facility was in place to distribute it.  EH suggested that a team of Parishioners could be developed to form a Parish Council distribution group and welcomed any volunteers.

 

There were no further questions and the meeting was closed at 9.05pm.

 

 

Signed…………………………………CHAIRMAN       Date………………………

        

 

 

 

 

 

   
   

last updated June, 2010