Council Meeting Minutes - May

The Minutes of the Meeting of Bolney
Parish Council Annual General Meeting held on Tuesday 15 May
2007 at 8.00 p.m
PRESENT:
Mr P George
Mr E Hazel
Mr D Williams
Mr F White
Mrs J Wright (Clerk)
1
APOLOGIES FOR ABSENCE
None.
2
ELECTION OF CHAIRMAN
Mr Seward was elected as
Chairman, proposed by Mr George, seconded by Mr Hazel and
agreed by all.
3
ELECTION OF VICE CHAIRMAN
Mr George was elected as
Vice Chairman, proposed by Mr Seward, seconded by Mr Williams
and agreed by all.
4
APPOINTMENT TO COMMITTEES AND INTERESTS
Finance & Policy
Committee:
Mr Seward and Mr George
Planning
Committee:
All Councillors
Planning
Co-ordinators:
Mr Williams and Mr Hazel
Emergency
Committee:
Mr George
Footpaths:
Mr Hazel
Rawson
Institute:
Village
Society:
Mr White
Police
Liaison:
Mr Burgess
Tree
Warden:
Mr Burgess
MSALC:
Mr Williams and ad-hoc
It was agreed to revisit
Councillors responsibilities when additional Members had been
recruited.
5
QUESTIONS FROM MEMBERS OF THE PUBLIC
There were no questions
from members of the public.
6
REPORT FROM DISTRICT COUNCILLOR
Nothing to report.
7
MINUTES
It was agreed by all
that the Minutes of the meeting held on 17 April 2007 be
approved, agreed and signed by the Chairman:
8
DECLARATIONS OF INTEREST
There were no
declarations of interest in respect of any item on the Agenda.
Mrs Wright read a
response from MSDC to the letter sent regarding the declarations
of interest issue. MSDC have confirmed that the matter will be
considered by a Panel from their Standards Sub-Committee which
will be constituted as soon as possible.
9
MATTERS ARISING FROM THE MINUTES
Mr Seward said that work
had been carried out on clearing drains in the village.
10
RAWSON INSTITUTE
The outcome of the
recent meeting held at MSDC was discussed.
Mr Seward had circulated
a copy of the latest Business Plan to Members and it was evident
that there were still discrepancies which would need further
explanation.
After further discussion
it was agreed that no further action was required to be taken
until MSDC had made a decision on the RIMC Planning Application
which is expected to be in June 2007.
11
RESOLUTION TO AMEND THE BANK MANDATE
A resolution was passed
to include Mr George and Mr Hazel as signatories on the bank
mandate.
12
CORRESPONDENCE
i.
The
Standards Board Revised Code of Conduct:
Mrs Wright agreed to
send an electronic copy of the Code to all Members for
consideration as an Agenda item at the next meeting.
ii.
Mid-Sussex
Older Peoples Council Requesting nominations to join a
Committee.
Noted.
13
FINANCE
i.
List of Accounts for Payment:
The May 2007 list of accounts (copy filed
with these Minutes) was agreed, proposed by Mr Mr Williams and
seconded by Mr Hazel.
ii.
Requests for Grants:
Bolney PCC: It
was agreed to donate £1,100.
10 MATTERS TO BE CONSIDERED FOR FUTURE
DISCUSSION
Mrs Wright had received
a response from Arriva to a letter sent on 5 April 2007 which
had been referred to their Risk Manager.
11 DATE OF NEXT MEETING
The next meeting will be
held on Tuesday 19 June 2007 following the Planning Committee
Meeting at 8.00 p.m.
There being no other
business, the meeting was closed at 9.30 pm.
Signed:
dated: