The Minutes of the Meeting of Bolney Parish Council Annual General Meeting held on Tuesday 15 May 2007 at 8.00 p.m

PRESENT:

Mr J Seward

Mr P George

Mr E Hazel

Mr D Williams

Mr F White

Mrs J Wright (Clerk)

1        APOLOGIES FOR ABSENCE

None.

2        ELECTION OF CHAIRMAN

Mr Seward was elected as Chairman, proposed by Mr George, seconded by Mr Hazel and agreed by all.

3        ELECTION OF VICE CHAIRMAN

Mr George was elected as Vice Chairman, proposed by Mr Seward, seconded by Mr Williams and agreed by all.

4        APPOINTMENT TO COMMITTEES AND INTERESTS

Finance & Policy Committee:                        Mr Seward and Mr George

Planning Committee:                                      All Councillors

Planning Co-ordinators:                                 Mr Williams and Mr Hazel

Emergency Committee:                                  Mr George

Footpaths:                                                      Mr Hazel

Rawson Institute:                                           

Village Society:                                               Mr White

Police Liaison:                                                Mr Burgess

Tree Warden:                                                  Mr Burgess

MSALC:                                                          Mr Williams and ad-hoc

It was agreed to revisit Councillors responsibilities when additional Members had been recruited.

5        QUESTIONS FROM MEMBERS OF THE PUBLIC

There were no questions from members of the public.

6        REPORT FROM DISTRICT COUNCILLOR

Nothing to report.

7        MINUTES

It was agreed by all that the Minutes of the meeting held on 17 April 2007 be approved, agreed and signed by the Chairman:

8        DECLARATIONS OF INTEREST

There were no declarations of interest in respect of any item on the Agenda. 

Mrs Wright read a response from MSDC to the letter sent regarding the declarations of interest issue.  MSDC have confirmed that the matter will be considered by a Panel from their Standards Sub-Committee which will be constituted as soon as possible.

9        MATTERS ARISING FROM THE MINUTES

Mr Seward said that work had been carried out on clearing drains in the village.

10    RAWSON INSTITUTE

The outcome of the recent meeting held at MSDC was discussed.

Mr Seward had circulated a copy of the latest Business Plan to Members and it was evident that there were still discrepancies which would need further explanation.

After further discussion it was agreed that no further action was required to be taken until MSDC had made a decision on the RIMC Planning Application which is expected to be in June 2007.

11    RESOLUTION TO AMEND THE BANK MANDATE

A resolution was passed to include Mr George and Mr Hazel as signatories on the bank mandate.

12    CORRESPONDENCE

i.         The Standards Board – Revised Code of Conduct:  Mrs Wright agreed to send an electronic copy of the Code to all Members for consideration as an Agenda item at the next meeting.

ii.       Mid-Sussex Older People’s Council – Requesting nominations to join a Committee.  Noted.

13     FINANCE

                          i.      List of Accounts for Payment:

The May 2007 list of accounts (copy filed with these Minutes) was agreed, proposed by Mr Mr Williams and seconded by Mr Hazel.

                        ii.      Requests for Grants:

Bolney PCC:  It was agreed to donate £1,100.

10   MATTERS TO BE CONSIDERED FOR FUTURE DISCUSSION

Mrs Wright had received a response from Arriva to a letter sent on 5 April 2007 which had been referred to their Risk Manager.

11   DATE OF NEXT MEETING

The next meeting will be held on Tuesday 19 June 2007 following the Planning Committee Meeting at 8.00 p.m. 

There being no other business, the meeting was closed at 9.30 pm.

Signed:………………………            dated:……………………