Council Meeting Minutes - May
The Minutes of the Annual
Meeting of Bolney Parish Council held on Tuesday 18th
May 2010
PRESENT:
Mr E Hazel
(Chairman) (EH)
Mr F White
(FW) Mrs A Moir
(AM)
Mrs J Dennis (JD) Mr D Williams (DW)
Ms B Sands (BS)
Mr A Smith
(AS) Mr T Steer
(TS)
Mrs D Thomas
(Clerk) (DT)
Mr P
Griffiths (WSCC) (PG)
Questions/Comments from Members of the Public
There were
none.
1.
Election of Chairman and consider election of Vice Chairman
EH agreed to stand again as
Chairman. All in agreement
FW agreed to stand again as Vice
Chairman. All in agreement
2.
Apologies for Absence
Mrs S Seward (SS).
3.
Appointment to committees, focus groups and interests
Finance Committee:
DT, EH, JD, FW.
Planning:
All
councillors led by DW
Communication/Action Plan:
FW, BS
Roads and
Highways:
DW, TS
Footpaths:
FW
Housing and Development Land: AM and DW, BS
Emergency Plan:
TS
MSALC:
EH, DW
Rawson Institute:
TS
Village Society:
AM
Police Liaison:
FW
SALC:
EH and DT
Bolney School Travel Committee:
FW
Internal Auditor:
Mr Peter Freer-Ash
4.
Report from County and District Councillors
County Councillor
PG provided the attached report.
He recorded thanks to the Parish Council for endurance on the
fingerpost issue and for support of CLC meetings.
Questions and comments:
1.
EH thanked PG for help with obtaining the original CLC
grant for fingerposts.
2.
JD asked if the resurfacing work on pot holes was being
done with hot fill or cold fill. It is currently still being
cold-filled. PG will follow up to make sure holes are filled
correctly.
3.
JD asked about the impact on the budget due to the change
in government. PG advised not in this financial year. The
implications were discussed.
4.
FW advised that he had attended a youth centre review at
Horsham on 13th May which had been appallingly run
and several people had left. PG thanked him for his feedback.
District Councillor
In the absence of Sue Seward, no
report was available.
5. Minutes of the last meeting
It was agreed by all that the Minutes of the
meeting held on 20th April 2010 be approved and
signed by the chairman.
6. Declarations of interest
There were none.
7. Finance
7.1 Agree the previously circulated list of accounts for
payment
The list of accounts for May was agreed by all and
signed by the chairman.
8. Receive a report from the roads and highways focus
group
DW
gave an update on the current situation with pot holes. WSCC
have undertaken to do the repairs.
9. Receive a report from the communications and action
plan focus group
FW advised that the Open Doors sessions are now operating on the
fourth Wednesday each month. The next session will be on 26th
May. New posters have been put up to advertise the dates. The
focus group will also look at other sources for getting
information to parishioners, such as a newsletter.
10. Receive a report from the housing and development land
focus group
AM
advised that the Housing Survey report is still being finalised
with AiRS.
11.
Receive an update on the Pavilion and Cafe
JD provided the attached report.
12.
Update on the re-launch of the neighbourhood panel, police and
recent crimes in the area
FW advised that the local police are re-launching the
neighbourhood panel which was previously held at the Burgess
Hill Police station. The next meeting will be at 10.30am on
Saturday 31st July at the Rawson Hall and residents
are encouraged to attend to raise issues of concern.
The police will be holding local surgeries aswell.
There has recently been a large burglary of horse tack in Bolney
and tyre slashings have started again in The Street.
Parishioners should report any problems to the police.
13. Update on the mobile library service
AM advised that she had attended a consultation meeting in
Cowfold. This was a workshop on proposals to increase the use
of the mobile library service such as stops in the evening and
on Saturdays. It was agreed that current usage in Bolney for
the playgroup and elderly was sufficient. The County Council
are looking to make savings of over £1 million in the library
service, part of which is to reduce to two mobile vans from the
current three. It is thought that the service in Bolney wont
be affected.
BOLNEY PARISH COUNCIL
The Minutes of the Annual Assembly of Bolney Parish Council
held on Tuesday 18th May 2010
PRESENT:
Mr E Hazel (Chairman) (EH) Mr F White (FW)
Mrs A Moir
(AM) Ms B
Sands (BS)
Mrs J Dennis (JD) Mr D Williams
(DW) Mr A Smith (AS) Mr T Steer (TS)
Mrs D Thomas (Clerk) (DT)
15 members of the public
WELCOME: EH opened the
Annual Assembly by welcoming the public.
CHAIRMANS REPORT for 2009-2010
EH presented his report, a copy of
which is filed with these minutes.
EH then took questions from the
floor:
1.
Keith Mayer asked about funding for the new village
hall. EH explained that all funding options must be
investigated by the Rawson Hall Management Committee (RHMC)
before any approach is made to the Parish. Any further
questions regarding grants should be directed to the RHMC.
2.
Keith Mayer mentioned problems with potholes. EH advised
that the Highways Focus Group had carried out a report on all
roads in the Parish that had been forwarded to WSCC.
3.
Barry Evans enquired about the Parish Council taking over
the lease for the Pavilion. EH advised that any considerations
for the Pavilion depend on the view of MSDC with regard to the
new village hall proposal. There are also other considerations
such as the legal requirement for DDA compliance that will need
to be addressed regardless of whether MSDC continue to maintain
it or the Parish Council take on a lease arrangement.
4.
Charlie Batchelor enquired about the costs to the Parish
Council from supporting the Pavilion Cafι. EH confirmed what
the pavilion rent includes and confirmed the discussions between
the Parish Council and MSDC to try and reduce the cost to the
Council. He confirmed that the Parish Council have agreed to
underwrite a maximum of £2,000 but that so far no costs have yet
been incurred.
5.
Dee Gardner commented that the Cafι does not serve the
whole Parish and that there is concern about how it is being
managed and operated.
6.
Martin Wood asked why the funding is being provided. FW
explained that the Parish Council was approached to underwrite
the start up costs of the cafι as a community initiative.
Feedback from the community showed that the concept has
community value.
7.
Martin Wood asked if it was possible to have evening or
weekend Open Door Sessions. BS explained that they were set up
for people who did not want to, or could not attend the evening
council meetings. It is possible to also speak to a councillor
informally at any time. Contact details are on the website or
through the clerk.
8.
Paul Spain suggested having an informal half hour for
parishioners to speak to Councillors before the Council
meeting. EH advised that Councillors are generally available
for this.
9.
Paul Spain asked about the planning permission for the
Village Hall that is due to expire in August. It was explained
that they can re-apply to extend this for a further three years.
10.
Hazel Holmes talked about getting information to Parishioners
who do not have access to the internet or receive the parish
magazine. It was suggested that a newsletter would be a good
idea if there was someone willing to write it and the facility
was in place to distribute it. EH suggested that a team of
Parishioners could be developed to form a Parish Council
distribution group and welcomed any volunteers.
There were no further questions
and the meeting was closed at 9.05pm.
