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Council Meeting Minutes - March

   

 

The Minutes of the Meeting of Bolney Parish Council held on Tuesday 18th March 2008

PRESENT:

Mr E Hazel (Chairman) (EH)

Mr P George (Vice-Chairman) (PG)

Mr D H Williams (DHW)

Mr F White (FW)

Mr K Mayer (KM)

Mrs A Moir (AM)

Mr P Hopgood (PH)

Mrs D Thomas (Clerk) (DT)

 

6 members of the public

 

Questions/Comments from Members of the Public

  1. Mr Willis asked about the village design statement that was requested previously.  PG advised that a housing and development working group has now been formed but have currently been dealing with the Core Strategy statement.
  2. Mr Batchelor reported a street light not working outside Crosspost flats in Chapel Road.  DT will report this.
  3. Mr Batchelor advised that footpath 14 should have been moved.  He is waiting for Barry Wildish to contact him to update the footpaths.  An updated map will then be produced for Bolney.
     

1.     APOLOGIES FOR ABSENCE

       Apologies for absence were received from Mr P Griffiths (WSCC) and Mrs J
       Dennis.
 

2.     MINUTES OF THE LAST MEETING HELD ON 19TH FEBRUARY 2008 

       It was agreed by all that the Minutes of the meeting held on 19th February
       2008 be approved and signed by the chairman.
 

3.     DECLARATIONS OF INTEREST 

       None
 

4.     MATTERS ARISING FROM THE MINUTES 

       None
 

5.     FINANCE

5.1  Insurance Renewal

      The renewal is due on 1st April 2008.  An alternative scheme was considered,
      but the current insurers have since come back with an improvement to our
      current cover.  In view of this it was agreed to continue with the existing
      insurer.
      Proposed by FW and seconded by PG.
 

5.2    Petty Cash Allowance

       A clerks limit of £50 per month for day to day purchases was agreed.
       Proposed by FW and seconded by AM.

       The purchase of a laptop and software for the Council, to be used by the clerk
       was discussed and agreed.  The estimated cost is £500 + software.  It was
       agreed that back up on disc would be required.
       Proposed by KM and seconded by DW.
 

5.3    Direct Debit EDF Energy

       It was agreed to set up a Direct Debit to pay the regular monthly payment.
       Proposed by FW and seconded by AM.
 

5.4    List of Accounts for payment

       The March list of payments was agreed, proposed by DW and seconded by FW.
 

5.5    Requests for Grants

        Sussex Air Ambulance Fund – It was agreed to donate £100

        West Sussex Mediation Service – It was agreed not to make a donation

 

6         Footpaths working group report

        There is an electric fence across footpath 29a, opposite Almond Hall.

        A tree has fallen across the footpath opposite Pine Lodge on London Road.

        Stiles at Bookers Farm and Mill Farm cottage are dangerous.

        FW suggested walking the footpaths with rangers to assess condition.

 

7         Emergency working group report

        No report given

 

8         Housing working group report

        KM asked for the historical origin of the building boundary.

 

8.1    MSDC Core Strategy Pre-Submission document

        PG explained the suggested response to the core strategy that had been
        circulated to members of the Council. It was agreed that PG would draft a
        covering letter to send with the response confirming that this is the current
        view of the council.

        There was a discussion surrounding the impact of development in local areas
        on Bolney and the Parish Councils involvement.

        FW mentioned the Mid-Sussex County Local Committee meeting held recently
        and the discussions that came up.

        KM mentioned potential problems with the A23/A272 junction

9         Communication

        FW mentioned that the notification to local residents affected by the sewage

        works had generated a fair response at the earlier meeting with Southern Water.

 

10     Village hall

10.1Project Progress

        The lease discussions are still being progressed.  3 contractors have been

        shortlisted. The building contract and development agreement are currently being
        prepared.  Southern Water has now put the new sewage connection in. EH
        advised that the impact on Batchelors Field is now no longer a problem.

10.2Finance

        No update

 

11     New sewer – progress report

        There was a meeting earlier in the evening with Southern Water at which they
         presented a letter and cheque for £500.  They declared that it was made without
         prejudice. The Parish Council will discuss whether able to accept.

 

12     4x4 events at Piccadilly Wood

        KM has spoken to Vince Tipper (VT) who had agreed to write to the landowner
        regarding the mud on the road and to send a surveyor to the next meeting.  As
        the next meeting was dry with no mud, no action could be taken. VT had not
        written to the landowner either. We could consider approaching the Environment
        Agency for assistance.

 

13     Installation of 2 bench seats at bus stop on Old London Road

        These have now been installed at the bus stop.  The Parish Council extends its

        thanks to Peter Hopgood.

       

14   Hedge condition on old A23

        FW confirmed that the gorse bushes have now been cut back. Regular

        maintenance will need to be ensured.

 

 

15   Parking bays below Bankside

        The Bankside residents are concerned that other people are using the parking
        spaces below their houses. The Local Action Plan will help to resolve this.

 

16   Hedges around Bolney Lodge

        There has been an observation made that the hedges belonging to this property

        that adjoin the road in Lodge Lane are currently obscuring the road.  DT will write

        to the owner requesting they be cut back. 

17   Correspondence

17.1 Dog Control Orders – Noted but no response

17.2Consultation on orders and regulations relating to the conduct of local authority members in England – carried forward

17.3 Bolney Village Day – Saturday 5th July 2008 – It was agreed that the Council  would run a stall

 

18   Matters to be considered for Future Discussion

·         FW would like to understand the work going on with the A272/London Road intersection and the roundabout leading up to the A23 as there have been cameras there in the last week.

·         Resurfacing of ‘The Street’.

·         Fingerpost signs

·         Mobile Collections – fly tipping and rubbish is appearing

·         Website – PG is looking at a new company to provide the website

·         On-line access to bank account

·         End of year accounts

·         Responsibility of land owners to keep land in good order
 

19. Date of Next Meeting

Tuesday 15th April 2008 following the Planning Meeting at 8pm.

Patrick George gave apologies as he will not be attending
 

There being no other business the meeting closed at 10.40pm.

  

Signed:…………………………………………………..

                                                CHAIRMAN

 

Date:…………………………

 

 

 

 

 

   

last updated April, 2008