Council Meeting Minutes - March
The
Minutes of the Meeting of Bolney Parish Council held on Tuesday
18th March 2008
PRESENT:
Mr E Hazel (Chairman)
(EH)
Mr P George
(Vice-Chairman) (PG)
Mr D H Williams (DHW)
Mr F White (FW)
Mr K Mayer (KM)
Mrs A Moir (AM)
Mr P Hopgood (PH)
Mrs D Thomas (Clerk)
(DT)
6 members of the public
Questions/Comments
from Members of the Public
- Mr
Willis asked about the village design statement that was
requested previously. PG advised that a housing and
development working group has now been formed but have
currently been dealing with the Core Strategy statement.
- Mr
Batchelor reported a street light not working outside
Crosspost flats in Chapel Road. DT will report this.
- Mr
Batchelor advised that footpath 14 should have been moved.
He is waiting for Barry Wildish to contact him to update the
footpaths. An updated map will then be produced for Bolney.
1. APOLOGIES
FOR ABSENCE
Apologies for absence were received from Mr P Griffiths (WSCC)
and Mrs J
Dennis.
2. MINUTES OF THE LAST MEETING HELD ON
19TH FEBRUARY 2008
It was
agreed by all that the Minutes of the meeting held on 19th
February
2008 be approved and signed by the
chairman.
3. DECLARATIONS OF INTEREST
None
4. MATTERS ARISING FROM THE MINUTES
None
5. FINANCE
5.1 Insurance Renewal
The
renewal is due on 1st April 2008. An alternative
scheme was considered,
but the current insurers have since come back
with an improvement to our
current cover. In view of this it was agreed to
continue with the existing
insurer.
Proposed by FW and seconded by PG.
5.2
Petty Cash Allowance
A clerks
limit of £50 per month for day to day purchases was agreed.
Proposed by FW and seconded by AM.
The
purchase of a laptop and software for the Council, to be used by
the clerk
was discussed and agreed. The estimated
cost is £500 + software. It was
agreed that back up on disc would be
required.
Proposed by KM and seconded by DW.
5.3
Direct Debit EDF Energy
It was
agreed to set up a Direct Debit to pay the regular monthly
payment.
Proposed by FW and seconded by AM.
5.4
List of Accounts for payment
The
March list of payments was agreed, proposed by DW and seconded
by FW.
5.5
Requests for Grants
Sussex Air Ambulance Fund It was
agreed to donate £100
West Sussex Mediation Service It
was agreed not to make a donation
6
Footpaths working group report
There is an electric fence across
footpath 29a, opposite Almond Hall.
A tree has fallen across the footpath
opposite Pine Lodge on London Road.
Stiles at Bookers Farm and Mill Farm
cottage are dangerous.
FW suggested walking the footpaths
with rangers to assess condition.
7
Emergency working group report
No report given
8
Housing working group report
KM asked for the historical origin of
the building boundary.
8.1
MSDC Core Strategy Pre-Submission document
PG explained the suggested response
to the core strategy that had been
circulated to members of the Council.
It was agreed that PG would draft a
covering letter to send with the
response confirming that this is the current
view of the council.
There was a discussion surrounding
the impact of development in local areas
on Bolney and the Parish Councils
involvement.
FW mentioned the Mid-Sussex County
Local Committee meeting held recently
and the discussions that came up.
KM mentioned potential problems with
the A23/A272 junction
9
Communication
FW mentioned that the notification to
local residents affected by the sewage
works had generated a fair response at the
earlier meeting with Southern Water.
10
Village hall
10.1Project Progress
The lease discussions are still being
progressed. 3 contractors have been
shortlisted. The building contract and
development agreement are currently being
prepared. Southern Water has now put
the new sewage connection in. EH
advised that the impact on Batchelors
Field is now no longer a problem.
10.2Finance
No update
11
New sewer progress report
There was a meeting earlier in the
evening with Southern Water at which they
presented a letter and cheque
for £500. They declared that it was made without
prejudice. The Parish Council
will discuss whether able to accept.
12
4x4 events at Piccadilly Wood
KM has spoken to Vince Tipper (VT)
who had agreed to write to the landowner
regarding the mud on the road and to
send a surveyor to the next meeting. As
the next meeting was dry with no mud,
no action could be taken. VT had not
written to the landowner either. We
could consider approaching the Environment
Agency for assistance.
13
Installation of 2 bench seats at bus stop on Old London
Road
These have now been installed at the
bus stop. The Parish Council extends its
thanks to Peter Hopgood.
14 Hedge condition on old A23
FW confirmed that the gorse bushes
have now been cut back. Regular
maintenance will need to be ensured.
15 Parking bays below Bankside
The Bankside residents are concerned
that other people are using the parking
spaces below their houses. The Local
Action Plan will help to resolve this.
16 Hedges around Bolney Lodge
There has been an observation made
that the hedges belonging to this property
that adjoin the road in Lodge Lane are
currently obscuring the road. DT will write
to the owner requesting they be cut
back.
17 Correspondence
17.1 Dog Control Orders Noted but no
response
17.2Consultation on orders and regulations
relating to the conduct of local authority members in England
carried forward
17.3 Bolney Village Day Saturday 5th
July 2008 It was agreed that the Council would run a
stall
18 Matters to be considered for Future
Discussion
·
FW would like to understand the
work going on with the A272/London Road intersection and the
roundabout leading up to the A23 as there have been cameras
there in the last week.
·
Resurfacing of The Street.
·
Fingerpost signs
·
Mobile Collections fly
tipping and rubbish is appearing
·
Website PG is looking at a
new company to provide the website
·
On-line access to bank account
·
End of year accounts
·
Responsibility of land owners
to keep land in good order
