Council Meeting Minutes
- December
The Minutes of
the Meeting of Bolney Parish Council held on
Tuesday 15th
December 2009
PRESENT:
Mr E Hazel (Chairman)
(EH) Mr D
Williams (DW)
Mr F White (Vice Chairman) (FW)
Mr A Smith (AS)
Ms B Sands
(BS)
Mr T Steer (TS)
Mrs A Moir
(AM)
Mrs J Dennis (JD)
Mrs D Thomas (Clerk)
(DT)
Mr P Griffiths
(WSCC) (PG)
Mrs S Seward (MSDC) (SS)
4members of the public
Questions/Comments
from Members of the Public
There were none
Report from County
Councillor
Mr Griffiths provided the report that is attached to these minutes.
Questions/Comments
to County Councillor
EH advised that in the absence of a meeting with WSCC regarding
Fingerposts, he had sent a proposal on the way forward to them.
He has received no response at all, not even an
acknowledgement. PG agreed to meet with EH to discuss and
assist.
DW and BS gave comments in support of the outstanding success of the
café pavilion in response to PGs request on his report.
Report from District
Councillor
·
SS
advised that she would be happy to assist with regard to
progressing the Councils plans in respect of the pavilion.
·
The 90
day staff consultation at MSDC has now ended and they are hoping
to proceed without making any compulsory redundancies.
·
The
budget proposal will be issued next week for which there will be
a 6 week consultation period. It is hoped the Council tax
increase will be no more than 2.5%.
·
MSDC
are still trying to progress the Core Strategy and are awaiting
further advice from Southern Water and the Highways Agency in
respect of infrastructure.
Questions/Comments
to District Councillor
JD asked if the allocation of housing required in the district would be
reduced as part of Mid Sussex falls within the new National
Park. SS advised this wouldn’t be the case.
PG and SS left the meeting.
1. Apologies for
Absence
There were none.
2. Minutes of the last meeting
It was agreed by all that the Minutes of the
meeting held on 17th November 2009 be approved and
signed by the chairman.
3. Declarations of Interest
There were none.
4. Finance
4.1
Agree the list of accounts for payment
The list of accounts for December was agreed
by all and signed by the Chairman.
4.2
Agree budget and precept for 2010/11
The proposed budget and precept for 2010/11
distributed to the Council prior to the meeting was agreed by
all.
5. Receive a report from the roads and
highways focus group
DW stated that he was now the only Councillor
on the Focus Group. EH commented that following the departure of
Mr Meyer he had assumed that role as an interim measure.
6. Receive a report from the footpaths
focus group
FW advised that there are no updates this
month.
7. Receive a report from the
communications and action plan focus group
BS gave an update on the Open Doors sessions.
The aim is to ensure the sessions are well advertised throughout
the year and to invite representatives from organisations to
some sessions in order to give specific advice.
FW confirmed that the police will also be
coming in on some dates to hold their police surgery.
8. Receive a report from the housing and
development land focus report group
AM and DW have met with Carol Tomkins (MSDC)
and Tom Warder (AirS). They have agreed to hold a village
information day in February as a drop-in event and propose this
is done mid-week between 3pm – 7pm. A date is to be agreed. The
Housing survey will then be carried out in March.
BS suggested advertising the information day
in the local paper as well as the parish magazine.
FW asked for more information to be provided
in a hand out sheet to be used at the Open Doors sessions if any
questions arise.
An article about the housing survey has been
prepared and all agreed this could be published in the Parish
Magazine.
AM advised the next step is for the Council
to decide on a preferred Housing Association prior to the
information day, so they can be available to answer any
questions. The two options are Hastoe and English Rural. It
was agreed to discuss this further at an informal meeting prior
to a decision being made.
9. Receive an update on the
fingerposts
EH confirmed the update comments that had
been given during the County Councillors report.
10. Discuss and agree adoption of the
Guidelines for Grant Applications document
Following previous discussions about how
requests for grants should be considered in future, DT
distributed a proposed Guidelines and Grant Applications Form
prior to the meeting. All agreed that this should be adopted
and used for all future requests.
11. Receive an update on the Pavilion Café
and discuss ongoing financial support during the winter months
FW, EH and DT met with MSDC last week to
discuss the Pavilion and this is progressing. FW advised that
it encompasses not just the café pavilion itself, but also other
community use at the location such as sports facilities,
increased parking, the playground and equipment and possibly the
community shop.
FW requested that although the café pavilion
is still doing very well and supporting itself that the Council
agree to continue to underwrite its costs. All agreed.
12. Receive an update on the School
Travel Committee project
FW advised that traffic data had recently
been collected from Ryecroft Road and The Street and a report
would be available in January.
FW would like to talk more about a School
Safety Zone at a separate meeting.
13 Correspondence
FW advised that following receipt of an
update from WSCC on the Minerals and Waste Development Framework
(MWDF), there are two potential sites identified in Bolney
Parish. One is land at the rear of Ricebridge Industrial Estate
and the other land at Hickstead. As comments must be submitted
by 29th January 2010, he requested that everyone
review the documentation for an informal discussion to formulate
a response.
14 Date of Next Meeting
