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Council Meeting Minutes - December

 

 

 

The Minutes of the Meeting of Bolney Parish Council held on

Tuesday 15th December 2009

 

PRESENT:

Mr E Hazel (Chairman) (EH)                                                   Mr D Williams (DW)

Mr F White (Vice Chairman) (FW)                                        Mr A Smith (AS)

Ms B Sands (BS)                                                                      Mr T Steer (TS)

Mrs A Moir (AM)                                                                    Mrs J Dennis (JD)

Mrs D Thomas (Clerk) (DT)                              

 

Mr P Griffiths (WSCC) (PG)                                                    Mrs S Seward (MSDC) (SS)

4members of the public

 

Questions/Comments from Members of the Public

There were none

 

Report from County Councillor

Mr Griffiths provided the report that is attached to these minutes.

 

Questions/Comments to County Councillor

EH advised that in the absence of a meeting with WSCC regarding Fingerposts, he had sent a proposal on the way forward to them.  He has received no response at all, not even an acknowledgement.  PG agreed to meet with EH to discuss and assist.

DW and BS gave comments in support of the outstanding success of the café pavilion in response to PGs request on his report.

 

Report from District Councillor

·         SS advised that she would be happy to assist with regard to progressing the Councils plans in respect of the pavilion.

·         The 90 day staff consultation at MSDC has now ended and they are hoping to proceed without making any compulsory redundancies.

·         The budget proposal will be issued next week for which there will be a 6 week consultation period. It is hoped the Council tax increase will be no more than 2.5%.

·         MSDC are still trying to progress the Core Strategy and are awaiting further advice from Southern Water and the Highways Agency in respect of infrastructure.

 

Questions/Comments to District Councillor

JD asked if the allocation of housing required in the district would be reduced as part of Mid Sussex falls within the new National Park.  SS advised this wouldn’t be the case.

 

PG and SS left the meeting.

 

1.     Apologies for Absence

There were none.

 

2.     Minutes of the last meeting

It was agreed by all that the Minutes of the meeting held on 17th November 2009 be approved and signed by the chairman.

 

3.     Declarations of Interest

        There were none.

       

4.     Finance

4.1    Agree the list of accounts for payment

The list of accounts for December was agreed by all and signed by the Chairman.

4.2    Agree budget and precept for 2010/11

The proposed budget and precept for 2010/11 distributed to the Council prior to the meeting was agreed by all.

 

5.     Receive a report from the roads and highways focus group

DW stated that he was now the only Councillor on the Focus Group. EH commented that following the departure of Mr Meyer he had assumed that role as an interim measure.

 

6.     Receive a report from the footpaths focus group

FW advised that there are no updates this month.

 

7.     Receive a report from the communications and action plan focus group

BS gave an update on the Open Doors sessions. The aim is to ensure the sessions are well advertised throughout the year and to invite representatives from organisations to some sessions in order to give specific advice.

FW confirmed that the police will also be coming in on some dates to hold their police surgery.

 

8.     Receive a report from the housing and development land focus report group

AM and DW have met with Carol Tomkins (MSDC) and Tom Warder (AirS).  They have agreed to hold a village information day in February as a drop-in event and propose this is done mid-week between 3pm – 7pm. A date is to be agreed.  The Housing survey will then be carried out in March.

BS suggested advertising the information day in the local paper as well as the parish magazine.

FW asked for more information to be provided in a hand out sheet to be used at the Open Doors sessions if any questions arise.

An article about the housing survey has been prepared and all agreed this could be published in the Parish Magazine.

AM advised the next step is for the Council to decide on a preferred Housing Association prior to the information day, so they can be available to answer any questions.  The two options are Hastoe and English Rural.  It was agreed to discuss this further at an informal meeting prior to a decision being made.

 

9.     Receive an update on the fingerposts

EH confirmed the update comments that had been given during the County Councillors report.

 

10.  Discuss and agree adoption of the Guidelines for Grant Applications document

Following previous discussions about how requests for grants should be considered in future, DT distributed a proposed Guidelines and Grant Applications Form prior to the meeting.  All agreed that this should be adopted and used for all future requests.

 

11.  Receive an update on the Pavilion Café and discuss ongoing financial support during the winter months

FW, EH and DT met with MSDC last week to discuss the Pavilion and this is progressing.  FW advised that it encompasses not just the café pavilion itself, but also other community use at the location such as sports facilities, increased parking, the playground and equipment and possibly the community shop.

FW requested that although the café pavilion is still doing very well and supporting itself that the Council agree to continue to underwrite its costs.  All agreed.

 

12.  Receive an update on the School Travel Committee project

FW advised that traffic data had recently been collected from Ryecroft Road and The Street and a report would be available in January.

FW would like to talk more about a School Safety Zone at a separate meeting.

 

13   Correspondence

FW advised that following receipt of an update from WSCC on the Minerals and Waste Development Framework (MWDF), there are two potential sites identified in Bolney Parish. One is land at the rear of Ricebridge Industrial Estate and the other land at Hickstead.  As comments must be submitted by 29th January 2010, he requested that everyone review the documentation for an informal discussion to formulate a response. 

 

14   Date of Next Meeting

        Tuesday 19th January.

 

There being no other business the meeting closed at  9.35pm

 

Signed:……………………………………………………………….  CHAIRMAN

 

Date:……………………………………………………………

 

   

last updated January, 2010