The Minutes of the Meeting of Bolney Parish Council held on Tuesday 20^th November 2007 

PRESENT:

Mr P George (Vice Chairman) (PHG)

Mr D H Williams (DHW)

Mr F White (FW)

Mr K Mayer (KM)

Mrs A Moir (AM)

Mrs J Dennis (JD)

Mr P Hopgood (PH)
 

Mr T Ricketts (Clerk for meeting)

3 members of the public

District Councillor Sue Seward (SS)

County Councillor Peter Griffiths (PG)

Questions/Comments from Members of the Public - None
 

1. APOLOGIES FOR ABSENCE

Apologies for absence were received from Mr E Hazel.
 

2. MINUTES OF THE MEETING HELD ON 16 OCTOBER 200 

It was agreed by all that the Minutes of the meeting held on 16 October 2007 be approved and signed by the Vice Chairman.
 

3. MATTERS ARISING (for information only)

On pathway clearance (page 1) FW had been in contact with MSDC but nothing further to report at this stage; At item 10, PHG had written to John Bridger but no response to date. This item was for discussion later on the Agenda; at item 14 (page 5), PHG reported that there had been a response from the Neighbourhood Watch co-coordinator. The scheme could operate by using e mail addresses. The Parish Council would promote the scheme via Village Voice and the Council noticeboards; at item 11, DW had contacted the contractors. Problems had arisen following the survey undertaken with the result that a new scheme of works would be undertaken with full scale drawings to be provided to demonstrate how the problems of going under the A272 would be dealt with.
 

Report from District Councillor

Report from MSD Councillor Sue Seward dealt with issues relating to household refuse and recycling; post office closures; small scale housing proposals and Bolney Village Hall.
 

Report from County Councillor (PG arrived during Agenda Item 11 but his report is minuted here)

Report from WSCC Councillor Mr P Griffiths dealt with issues relating to County Local Committees; Access Rangers; the request for more signage on Chapel Lane; the widening of Foxhole Lane at the junction with the A272 and ongoing health issues relating to the Princess Royal Hospital.
 

4. DECLARATIONS OF INTEREST 

There were none.
 

5. ADOPTION OF NEW CODE OF CONDUCT 

The Parish Council resolved to adopt the revised code of conduct including paragraph 12(2). Clerk to write to Standards Board to advise.
 

6.  FINANCE SUB COMMITTEE REPORT – BUDGET 2008/9 

A reconciled cash statement was circulated to councillors although it was noted that no bank statements this month available as signatories had not been changed. Budget was in preparation and to be reviewed at the next meeting
 

7. FOOTPATHS SUB-COMMITTEE REPORT 

Finger Post by Glebe Cottage broken; problems with dog owners not clearing up after their dogs, particularly by Bachelors Field. It may help for signs to be erected where there was a problem? In addition the Parish Council would highlight the issue in Village Voice, on the noticeboard and at the next PTA meeting. A number of footpath styles were reported as broken. PHG confirmed he held a copy of the footpath map.
 

8. EMERGENCY SUB-COMMITTEE REPORT 

The Parish Council would liaise with MSDC about what could be done to properly dovetail with their existing procedures.
 

9. PROGRESS ON RECRUITMENT OF A NEW PARISH CLERK 

Interviews were being held on Tuesday 27 November.
 

10. VILLAGE HALL

a) A statement was read out from Mr Robins. The Hall was now known as the “Rawson Hall”. There had been no further progress with the lease. Letters had been sent out and replies awaited from the contractors. The finance decision was also awaited from MSD and the Viridor draw down on payment extended to March 2008. It was agreed that DW be the Parish Council representative on appropriate meetings to do with the Hall.

b) It was resolved to make the £10,000 grant to the Hall project. DW, FW and PH abstained from the vote.
 

11. TETRA MAST

John Bridger had not yet returned to the Vice Chairman. Overall it was felt that protest should be led from the school with support offered by the Parish Council. Further investigation into the masts was required and it may be worth contacting the local press over the issue.
 

12. CORRESPONDENCE

i.   MSDC rural issues workshops to follow in January;

ii.  The Interroute resurfacing of the A23 had been done;

iii. WSCC Minerals and Waste Development Framework – process delayed;

iv. Viridor Credits – letter of thanks for the match funding grant.
 

13. FINANCE

i.   List of accounts for payment circulated and approved;

ii.  Grant to 4Sight agreed in sum of £50;

iii. Resolved to withdraw provision of internet access at the Post Office.
 

14. MATTERS TO BE CONSIDERED FOR FUTURE DISCUSSION

Suggestions:

·        Fingerposts;

·        Potholes on Foxhole Lane;

·        Picadilly Wood activities;

·        Moles in Bachelors Field.
 

15. DATE OF NEXT MEETING
 

Tuesday 18 December 2007 following the Planning Meeting at 8pm

There being no other business the meeting closed at 9.45pm.

Signed:…………………………………………………..

                                    CHAIRMAN

Date:…………………………