Council Meeting Minutes - October

The Minutes of
the Meeting of Bolney Parish Council held on
Tuesday 20th
October 2009
PRESENT:
Mr F White (Vice
Chairman) (FW)
Mr D Williams (DW)
Mr A Smith (AS)
Ms B Sands (BS)
Mr T Steer (TS)
Mrs D Thomas (Clerk)
(DT)
4 members of the public
Questions/Comments
from Members of the Public
·
Mr
Willis advised that a planning application is being prepared for
the Queens Head car park. This has been identified as a
brownfield site and he requested that the Parish Council
supports brownfield sites.
·
Mr
Batchelor advised that the Stairbridge Lane/Jobs Lane footpath
is un-useable due to the recently built industrial estate. FW
will look into this. site has been
identified as a brown fill stile.hese minutes.
Report from County
Councillor
Mr Griffiths forwarded a report in his absence which is attached to
these minutes.
Report from District
Councillor
In the absence of Mrs Seward, no report was available.
1. Receive a
notice of resignation from Councillor Hopgood.
FW advised of the
resignation letter received from Mr P Hopgood on 6th
October 2009. He expressed his thanks to Mr Hopgood for his
contribution to the council and all agreed.
2. Vote on
co-option of a new Councillor
Following interview
of Mr Tony Steer for co-option to the council prior to the
meeting and circulation of details to all councillors, all voted
in favour of co-opting Tony Steer.
Mr Steer signed a
Declaration of Acceptance of Office and undertaking to observe
the Code of Conduct and then joined the council for the rest of
the meeting.
3. Apologies for
Absence
Mr E Hazel, Mrs J
Dennis, Mrs A Moir, Mr P Griffiths.
4. Minutes of the last meeting
It was agreed by all that the Minutes of the
meeting held on 15th September 2009 be approved and
signed by the chairman.
5. Declarations of Interest
There were none.
6. Finance
6.1
Agree the list of accounts for payment
The list of accounts for October was agreed
by all and signed by the Chairman.
6.2
Consider a request from The Rawson Hall for a grant
towards running expenses
Following discussion, it was agreed to donate
£1,250.00
6.3
Consider a request from the Youth Club to continue to
underwrite the Pavilion Café for a winter trial period
Following discussion, it was agreed to
continue to underwrite the costs of the Pavilion Café for the
trial winter period.
7. Receive a report from the roads and
highways focus group
DW advised that he and FW had met with Neil
Smith and that there was a good relationship with WSCC Highways
to build on in the future. It is essential to ensure they
fulfil their promises and there is a need to be aware of cost
cutting at WSCC that could affect the service.
8. Receive a report from the footpaths
focus group
FW advised that there are no further updates
this month. He will be in contact with the footpath leader to
check the date for the next inspection due every nine months.
affect the service. they fulfil their promises and there is a
need to be awareindustrial estate. FW
9. Receive a report from the
communications and action plan focus group
BS gave the background information about the
‘Open Door Sessions’ and advised that there are now posters up
and invitations have been sent out for the launch date on 11th
November. FW advised that this forms the basis of the ‘make a
difference’ campaign which aims to find out what people want in
Bolney.
10. Receive a report from the housing and
development land focus report group to include a discussion and
agreement on a proposal to carry out a housing needs survey
AS advised that the housing and development
land focus group are seeking the agreement of the council to
carry out a Housing Needs Survey to establish the exact
requirement for housing in the village, and gain an up to date
insight into the present housing stock. The survey would be
carried out early in 2010 by AirS and the key is to get the best
response possible. There will be publicity such as letters,
flyers and public meetings. The cost of the survey is £1300 of
which the parish council must pay half. There will also be costs
in relation to the publicity.
AS asked for agreement to carry out the
survey, commitment from all councillors to work together for a
good response, and commitment to endeavour to provide housing if
a need is identified. All agreed.rm
of to explainse possible. There will be letters reement of the
council to carry out a Housing Needs Sur
11. Receive an update on the fingerposts
FW advised that the meeting with Derek
Whittington had been cancelled at the last minute and has now
been re-arranged for 30th October. This is the fourth
cancellation which is very disappointing.ncelled
at the last minute and has now been re-arranged for 30th
12. Receive a report from the police
neighbourhood panel
FW advised that at the last meeting they had
been looking at speeding and raising the profile of the panel.
Representatives from Bolney and Warninglid are generally the
only attendees, and occasionally Twineham. FW asked them to
review the purpose of the panel as not much generally happens
between meetings.
FW advised that anti-social behaviour has
died down in Bolney since the end of the summer holidays.
fromid are generally the only attendees profile of the panel.
13. Consider a request from the Bolney
School travel committee
FW advised that the travel committee don’t
receive direct funding from WSCC and will need to apply for
other grants. FW is continuing to attend their meetings and
asked for the parish council to continue to support them. All
agreed.
DW suggested that if they could get funds
then a properly surfaced lay-by could be put in on the road up
to the school.. He asked for the
parish council to continue to suppon in Bolney since the end of
the Summer holidays.
14 Date of Next Meeting
Report to Bolney Parish Council 20 October 2009
1. Highways, including Rights of Way
Highways quality of service
I understand that you have not yet had your meeting with either
George Chisenga or Stuart Smith to discuss quality of service
issues. I have observed that the Warninglid village sign has
not been moved, yet and will follow up.
Fingerposts update
:
I have received a copy of Bill Acraman (Chairman Rights of Way )
letter to the Council Chairman summarizing your meeting last
week about Fingerposts. I trust that will give a clearer sense
of action required for to achieve what I encouraged the Council
to do, the Vice Chairman in particular, nearly 3 years ago. I
have to apologise that Mr Whittington still hasn’t been able to
meet with either the Chairman or Vice Chairman. Perhaps he will
make it after he has recuperated from his hospital operation .
[ we’re all dropping like flies in the cold of winter ]
2. Children and families
Support for Pavilion Café
Following
the most useful meeting with the Chairman and Vice Chairman,
Julie Smith has confirmed the support that she and her Children
and Families Team have agreed to give the excellent Pavilion
Café project. I would be most grateful to receive bona fide
comments from the Council on how effective this is in serving
the needs of the Community.
3. CLC County Local Committee
A lively
meeting on 5th October in Hurstpierpoint with the
main item my proposal for Mid Sussex Special Schools. As the
Council will have received the prospectus for the consultation,
I will not repeat its details. However I would very much value
the Council’s in put to that consultation as youngsters of the
Parish may be learning at the new School on Oakmeeds campus , or
indeed the current antecedents at Court Meadow and Newick House.
My absence tonight is because I am going to be present at the
second public consultation meeting in Cuckfield tonight.
The next
CLC is on 27th January and is likely to be focused on
Youth activities, funding and facilities. I would like to use
the Pavilion Café as a case study; what do you think?
The
closer explanation of the Community Initiative Fund purpose and
criteria will follow shortly.
Peter.A.D.Griffiths West Sussex County Councillor,
Hurstpierpoint & Bolney 07515 33 29 25